Creating address labels on a mac from excel

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FoxFifth FoxFifth. Reply Helpful Thread reply - more options Link to this Post.

Create mailing labels in Word by using mail merge - Word for Mac

Mac OS X Speciality level out of ten: FoxFifth's recommendation because the Avery solution is an integrated, design through print solution without label downloads. Then, the File menu: Print panel has label setup and printing based on selected label types. You can download a Word template Mac of the desired Avery label from their site, open it in Pages, and then duplicate a previous label design into each of the label outlines. I would do a row, group that, and then duplicate the group downward.

PeterBreis PeterBreis Which part do you need help with if it is not for pre-made adhesive labels? Avery label and add 2nd page Peter.

Creating Mailing Labels with Excel

Ask a question Reset. If you do not see the table, on the Table Layout tab, choose View Gridlines. On the File menu, choose Save to save your document. On the Mailings tab, choose Select Recipients , and then choose an option. In the Edit List Fields dialog box, Word automatically creates fields for some basic information, such as first name, last name, and address. If you want to add a new field—for example, a message field—add it now, so you can fill it in when you type the entries.

To change the order of the fields, click the field you want to move, and then click the up or down arrows to move the field where you want it. When all of the fields are set up the way you want them, click Create to create the list. In the Open Workbook dialog box, select the sheet you want to use, and leave Cell Range blank to use the entire worksheet or enter a cell range for the data you want to use, and then choose OK. Choose Filter Recipients to select the recipients you want to include.

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For Outlook contacts, in the Query Options dialog box, next to List mail merge recipients by , select Complete record. In the list of contacts, select the contacts you want to include in the mail merge, and then choose OK. For Apple contacts, in the Query Options dialog box, under Apple Group Contacts , choose the group you want to include in the mail merge, and then choose OK.

On the Mailings tab, choose Insert Merge Field and select the field you want to show on your labels.


  1. Word 2011 for Mac: Making Labels by Merging from Excel.
  2. Word for Mac: Making Labels by Merging from Excel - dummies.
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  5. Continue adding fields until you've added all the information you want on the labels, and then choose OK. On the Mailings tab, choose Update Labels to add the fields to all of the labels. Format the fields in the first label so it looks the way you want the rest of your labels to look. For example, include a space between First and Last name fields and press Return to start a new line for the Address field.

    On the Mailings tab, choose Update Labels to apply the formatting to all of your labels. On the Mailings tab, choose Preview Results to see how the labels will look. Choose Preview Results again to view, add or remove merge fields. To make additional formatting changes, format the first label, and then, on the Mailings tab, choose Update labels. Create and print a single label in Word.

    Create and print a single envelope in Word for Mac.

    Create a data source for a mail merge. When you perform a mail merge, Word inserts the records from a data source, or recipients list, into your main document. A recipients list for a mail merge operation can be an Excel sheet, the Office Address Book, a FileMaker Pro database, a Word document, or a delimited text file.

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    You must have an existing recipients list, such as a Word document that has addresses, to complete this procedure. For more information about how to set up a recipients list, see Create a data source for a mail merge. On the File menu, choose New Blank Document. On the Tools menu, choose Mail Merge Manager. Under 1. Under Printer information , choose the type of printer that you use. On the Label products pop-up menu, click the manufacturer of your labels.

    Create mailing labels in Word by using mail merge

    For more label products, on the Label products pop-up menu, choose Other. Under Product number , select the type of label that you have, and then choose OK. For information about the margins and other characteristics of a label, choose Details. In the Mail Merge Manager , under 2. To return to this dialog box later, in the Mail Merge Manager under 2. Select Recipients List , choose Add or remove placeholders on labels. In your main document, edit the first label to add spaces, commas, and carriage returns where you want them.

    Select Recipients List , c Fill in the items to complete your document. In the Mail Merge Manager , under 5.